Between finding a venue, securing the funding, and hiring volunteers, a lot goes into event planning. Traffic control and management often have a few too many hiccups. Properly prepare for your event by reading about different ways you can control and manage event traffic better.
Work With the Local Government
Planning an event starts with finding out about the venue’s location. Since many events are outside, you will face a mix of foot and vehicle traffic. As you factor everything into your traffic control model, consider reaching out to the local government. They likely have resources to help you. Work with local services to devise a plan that helps improve traffic flow, like adding crosswalks.
Assign Designated Areas for Volunteers
You will likely have many volunteers, depending on the size of your event. As you create your traffic control plan, you will need to assign different roles to volunteers. For example, a group of volunteers may need to be crossing guards for guests. Volunteers will need to wear a reflective orange or neon yellow vest to identify themselves as crossing guards.
Safety is an essential factor in event planning; train every volunteer on safety protocols before the event. When volunteers know what to expect, they’ll practice what they’ve learned to keep guests and themselves out of danger.
Buy and Supply the Right Equipment
Setting up for an event requires changing the environment to fit everything you need. Makeshift parking lots, vendors, and stages put stress on land. When you’re planning traffic control, you’ll want something temporary and easy to remove, such as a collapsible bollard.
Installing collapsible bollards is easy, and they’re very affordable. It is important to follow the manufacturer’s instructions to install and disassemble bollards properly before and after the event.
Share Live Traffic Data With Others
On the day of your event, don’t forget to share live traffic reports and data with others so they can get estimates on wait times and how many guests are entering and leaving the area. Providing this insight helps workers, visitors, and drivers know how much traffic there is so no one gets confused.
Clean Everything Up
The last thing to do is strike your event. In other words, after the occasion concludes, you must remove everything. This includes removing any barricades that you own or rent. Make sure to wear reflective clothing while cleaning.
Keep your event guests and volunteers safe by administering a traffic control plan. By learning what goes into traffic control and management plans for your event, you will keep everyone safe and improve flow.